Contractors frequently use security guard patrol software to keep track of their security employees. Businesses utilize them because accountability is crucial in the security industry, but one of the key reasons security organizations may choose not to use a guard tour system is cost. At first appearance, they appear to be expensive. However, a quick cost-benefit analysis demonstrates that maintaining a facility without a guard tour system costs more than it does with one.
What is a security guard patrol system?
The security guard patrolling control system or security guard checkpoint system is designed to ensure that security guard rounds are managed effectively and efficiently. This system ensures that a guard performs his patrol duties correctly 100 percent of the time. Visual monitoring is part of the guard patrolling system's functions. That uses high-definition cameras with 24-hour monitoring and an alarm system to keep an eye on the neighborhood from afar. The goal is to detect and verify risk events such as thefts, fires, and accidents using a remote video monitoring system. It can also track historical data.
By delivering patrol data over the internet, the Security Guard Patrol reader provides for actual reporting as well as monitoring alarms. With a unique card reader Guard Patrol Pen, the security guard checkpoint system touches a Barcode fastened at key spots across the client's location/facility. As the guard patrols the client's premises during duty hours, the Guard Patrol Pen captures data. Any computer with an internet connection can view all security guard activities, guard patrol tags, time, and observations. To improve the efficiency of the Guard Patrol System, it can be combined with IP-Cameras and HID Cards by the security companies eliminating the possibility of tampering.
Why do businesses or organizations need a security guard patrol system or security guard tour system?
Consider an officer on a daily guard tour who carries a paper notebook with him and uses it each time he passes through a given checkpoint. He'll have to record any incidents, detail any obstacles he encounters, and offer ideas to improve the patrolled area's safety. Perhaps there will be an incident notebook to mark on his guard tour, or he can fill out a paper form and spend some time describing what he just did. If all officers follow the same process, a lot of paper will be utilized, many separate notebooks will be checked by management, and extra work will be done to analyze or combine information from all the different sources.
Guard tour software or security guard tour system simplifies everything. There is no need for personal notes or reports or to keep data on paper. Officers send patrolling reports, data analysis (data acquisition), and record incidents in exact time with a simple push of a button on a smartphone or a rugged device, and the monitoring center receives data automatically (digital notes). All they have to do is scan several checkpoints and describe their activities using a simple interface. They could also use a mobile application or handheld devices to plan their activities or send SOS alerts, specific patrol guard tours, and handle all of their work. There is no need for guards' signatures in booklets and describe events, record report and there is no need to transport booklets from controlled territory to the monitoring center to be evaluated and returned. The basis of any daily task is simplicity. Guard tour software or guard tour patrol system saves paper weight and reduces work time, allowing companies and officers to focus on more critical work areas.
GPS is the first thing that comes to mind when it comes to tracking and ensuring position. And it is an essential component of every guard tour not only to ensure that your officers are on their way but also to safeguard them and raise their degree of safety.
The capacity to remotely control your guards and guarantee that they are patrolling and protected is at the heart of any modern guard tour software. And it can't be an oversight in your guard tour monitoring strategy. Integrating your guard tours with officers' GPS whereabouts implies more dependability for you and your customers and increased efficiency and safety.
The most significant benefit of a guard tour system is that it frees security managers from the time-consuming task of delegating responsibilities and monitoring many regions at once. The office security manager decides which guards will engage in a guard tour, who will patrol, when, where checkpoints should be established, and if they are appropriately scanned or eventually missed. He organizes guard visits to ensure that the security and safety criteria are met and that no assets are in jeopardy.
It is critical for huge security organizations, in particular, to be able to handle multiple locations all over the world without communication issues. A security manager in Boston should be able to witness a guard tour in Seattle, investigate a guard's position in Detroit, and review all scan checkpoints of the parent company's guards in London. Guard tour systems, particularly cloud-based systems, overcome this issue by allowing data interchange and global administration and communication.
To get the most out of the security officer, ensure that he completes his guard tours in accordance with a well-defined system. During patrols, security guards may work completely alone and with little or no oversight, or in extreme situations (e.g., Lone Workers), no monitoring at all. They may want to stay at their posts and not patrol according to the predetermined schedule. It may be especially appealing if inclement weather forces you to conduct guard tours in the rain, cold, or snow or in dangerous situations. Even if they conduct patrols, there may be areas of the trip that are impossible to access, causing them to postpone their check until another day/time.
A security patrol software or security guard patrols system that aims to help users save money and time should be user-friendly and accessible to everyone with basic computer skills. It is a web-based application that may be accessed through a PC, iPad, or mobile phone. It is reasonably priced and may be utilized by any small company organization.
Cloud guard tour systems
Security guard management software is a cloud-based (cloud technology) software that allows you to virtually relocate your workplace anywhere in the world without interfering with your job due to geographical restrictions. The software does not require installation and may be accessed via a web page.
Efficiency and Organization
Managers can better handle control and supervision in the organization by using security guard management software. Managers can view detailed information or report about security guards' working hours, attendance, and tours. It enables managers to use patrol data to track security guard performance, for example, report levels for performance reviews, incentive programs, and efficiency audits.
Organizations can use security guard management software to cut labor and time expenditures, such as filling out paper reports and managing personnel's time and attendance. To fulfill these responsibilities, businesses can employ low-cost security management software.
Managers can access security system management software via a web-based portal. Managers can use this tool to monitor and follow their staff and security personnel in real-time. When the guards perform the patrol task on the online patrol guard device, the patrol guard system data is uploaded to the server in real-time through GPRS/3G/4G/Wi-Fi. From real-time data, administrators can get information on many aspects of security patrols and guard activities.
What is the purpose of a security patrol or guard tour system?
While the security officers are on duty, the primary purpose of a guard tour system or patrol guard system is to keep the premises safe. A patrol's preparation should always begin with a thorough understanding of the patrol's objectives. A patrol's goal can change from shift to shift, even within a single shift. Security may be focused on intruders breaking into the property the first time a patrol is made; the second time, on ensuring that safety equipment on machinery in the area is operational; the third time, on checking for intruders and breaches of the work site, and so on.