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// The paper trail, minus the paper

Security Reporting Software for Guard Operations

Officers file structured reports from the field. Supervisors review. Clients receive professional PDFs, automatically.

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14-day free trial · No credit card required

  • Custom templates
  • Auto-delivery
  • Client-ready PDF
  • Activity log

[ 01 ] // From the field

Reports your clients actually receive

Officers file template-driven reports on their phones as things happen. Each one moves through your review workflow and lands with the client as a professional PDF, without anyone printing, scanning, or forwarding.

  • Templates you control

    A drag-and-drop form builder defines every report type, in single-entry or multi-entry modes, so reports capture exactly what each contract requires.

  • Review workflow built in

    Reports move through states with transitions you configure, so nothing reaches a client before a supervisor signs off.

  • Automatic delivery

    Approved reports auto-distribute to subscribed recipients and can be scheduled, as client-ready PDFs.

[ 02 ] // The running record

Every shift, logged as it happens

Officers log routine activity as the shift unfolds, each entry timestamped and tied to its location and officer. The result is a continuous, searchable record of what happened and when, not a blank page at 6 a.m.

  • Entry types you define

    Configure the entry types your operation logs, from patrols and visitor sign-ins to alarms and maintenance, so activity is captured consistently across every site.

  • A continuous timeline

    Every entry is timestamped and attributed, building a chronological record of the location that is there when you need to reconstruct a night.

  • Shared with clients

    Log entries flow into the client portal's activity feed, so clients see coverage at their sites as it happens, within the permissions you set.

[ 03 ] // Open to closed

Incidents managed, not just logged

Every incident moves through an Active, Pending, and Closed lifecycle, so the question is never whether something was handled, only how fast.

  • Lifecycle with filtering

    Slice incidents by type, location, user, and date across their lifecycle, with bulk actions where you need them.

  • Compliance-grade exports

    The Data Sheets wizard exports events, reports, and log entries by date range, type, location, and fields to Excel-compatible files.

  • PDF everything

    Reports, incidents, and analytics all export as professional PDFs for clients, insurers, and courts.

// How it works

From field notes to client-ready PDF

  1. [ 01 ]

    Configure your templates

    Build report types with a drag-and-drop form builder, so officers fill in exactly the fields your operation needs.

  2. [ 02 ]

    Officers file from the field

    Reports are written on the phone as things happen, with photos, records, and locations attached in place.

  3. [ 03 ]

    Review and approve

    Reports move through the workflow states you define, so nothing reaches a client before a supervisor signs off.

  4. [ 04 ]

    Deliver and export

    Approved reports auto-deliver to client subscribers as PDF, and everything exports to Excel or CSV for compliance.

File your first report today

Templates, workflow, and client delivery are ready out of the box. Free for 14 days.

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// From the field

“The system is very easily accessible and can be maneuvered without any problems. The multitude of functions including reports, records database, employee information as well as the other features are extremely helpful in client satisfaction.”
Aaron S. · Operations Manager

// FAQ

Security reporting questions, answered

What is security reporting software?
Security reporting software replaces paper and word processors with structured, template-driven reports that officers file from the field. THERMS adds review workflows, automatic delivery to clients as PDF, and linked records and incident management, so every report becomes part of one searchable operational history.
What kinds of reports can officers file?
Any kind you define. Report types are built with a drag-and-drop form builder, so incident reports, daily activity reports, maintenance issues, and anything specific to a contract are all templates with exactly the fields you need, in single-entry or multi-entry modes.
Can clients receive reports automatically?
Yes. Reports auto-distribute to subscribed recipients and can be scheduled for delivery, arriving as professional PDFs. Clients can also view reports through the THERMS client portal with permission-controlled access.
What are log entries and how do they work?
Log entries are the timestamped activity officers record as a shift unfolds, from patrols and visitor sign-ins to alarms and maintenance issues. Each entry is tied to a location and officer, the entry types are fully configurable, and everything builds into one continuous, searchable activity log that surfaces in the client portal and exports alongside events and reports.
How are incidents tracked?
Events move through an Active, Pending, and Closed lifecycle with filtering by type, location, user, and date. Everything can be exported in bulk, as PDFs or through the Data Sheets wizard to Excel and CSV for compliance and analysis.
How much does security reporting software cost?
Reporting, records, and incident management are all included in the THERMS platform subscription, priced monthly by active user accounts. Every plan starts with a 14-day free trial, no credit card required.

// Related features

Works better together

// Deploy reporting

Send your last emailed report

Set up templates in minutes, and tonight's reports arrive as PDFs your clients can rely on.

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